Xero accounting integration for publishers

Use RunMags to sell, invoice and collect. Then, using our Xero integration, send advertiser invoices to Xero as drafts on the revenue account set up for your company, along with credit notes, to enable Profit & Loss management.

Smooth payments and book keeping

When you operate your business on RunMags, you eliminate the need for cumbersome dual-entry of data in your commercial process.

The product information, pricing and terms used advertising contracts and bookings automatically flow into your billing confirmation before invoices are emailed out to clients.

Using our Xero integration you can further automate the flow of information so that the client and invoice information is transferred to Xero for reconciliation and book keeping. RunMags provides the revenue so that you can run your P&L in Xero.

Invoice with RunMags

What is Xero?

Xero is world-leading online accounting software built for small business.

  • Get a real-time view of your cashflow. Log in anytime, anywhere on your Mac, PC, tablet or phone to get a real-time view of your cash flow. It’s small business accounting software that’s simple, smart and occasionally magical.
  • Run your business on the go. Use the Xero mobile app to reconcile, send invoices, or create expense claims - from anywhere.
  • Get paid faster with online invoicing. Send online invoices to your customers - and get updated when they’re opened.
  • Reconcile in seconds. Xero imports and categorises your latest bank transactions. Just click ok to reconcile.
Try Xero for Free
Configure RunMags

  

Two-way integration with Xero

When you initiate our Xero integration, you can:

RunMags listed as a connected app in Xero
  • Create new clients in Xero from RunMags
  • Create invoices in RunMags and synchronize them over to Xero as draft invoices
  • Synchronize credit notes to Xero

Payments you register in Xero are synced back to RunMags, so you can see in RunMags which invoices are paid.

Setting up your Xero integration in RunMags

When you have your RunMags account and product inventory set up, you can initiate the Xero integration from within RunMags. Please see our knowledge base on how to do that.

Please initiate a chat with us if you have any questions about setting up your product inventory correctly. If you are not accustomed to general ledgers and book keeping you should probably get in touch with us before you turn on the integration. We want to help you get set up correctly!

Try Xero for free
Configure RunMags

 

 

How the Xero sync works

Each legal entity in RunMags connects to its own Xero organisation, and the Xero organisation name must match the company name in RunMags exactly. The sync covers advertiser invoices dated on or after the day you connect, so earlier invoices stay out of Xero. Subscription invoices are not part of the Xero sync.

What RunMags sends to Xero

  • Customers: before an invoice goes over, RunMags looks for the matching Xero contact and creates one if none is found, with the billing name, address, VAT number and finance contact. Existing Xero contacts are not changed.
  • Invoices: advertiser invoices are created in Xero as drafts, in the invoice currency, on the revenue account and tax rates set up for your company. An invoice that has synced is not sent again.
  • Credit notes: credit notes are created in Xero. When the original invoice is already in Xero, each credit note line uses that invoice line's account and tax rate.

What comes back to RunMags

Payments registered in Xero against RunMags invoices are pulled back into RunMags when the sync runs, so your team can see which invoices are paid without leaving RunMags.

When the sync runs

You can start a sync from RunMags. It runs in the background, and a new run is skipped while a run that started less than 15 minutes ago is still in progress. If Xero returns an error for an invoice, the error is stored on that invoice and the invoice is tried again on the next run.

Setting up the Xero integration

  1. Check that the company name in RunMags matches your Xero organisation name.
  2. Connect Xero from RunMags and sign in to Xero to approve access.
  3. Agree with our team which revenue account to use and which Xero tax rates apply to customers with and without sales tax.
  4. Run a sync and review the draft invoices in Xero.

Common questions

Are invoices approved in Xero automatically? No. They arrive as drafts, and your finance team approves them in Xero.

Can I invoice in more than one currency? Yes. Each invoice and credit note keeps its own currency, as long as your Xero organisation accepts it.

Do subscription invoices go to Xero? No. The Xero sync covers advertiser invoices and credit notes only.

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